Christina Lu

Christina Lu

Overseas Sales Director and Co-Founder of KASU Laser, 12+ Years Textile and Fabric Laser Cutting Machine Expert.


How To Import A Fabric Laser Cutting Machine From China?

Laser cutting machines was first utilized for textile cutting in the 90s, and it has since, gained prominence among fabric producing companies. Its appeal has also tripled in the past years, considering how effective and efficient it is.

As a result, the import rate of these fabric laser cutting machines has also experienced significant boosts. Several industries now hope to utilize its efficiency, and they implement certain protocols to boost their productions.

The leading manufacturers of fabric laser cutting machines in China today can boast of having the best standard laser cutting machines. And it is very evident in the number of orders they get and how often foreign companies come for their products.


However, we have heard several complaints regarding failed importation requests, while others have stated that they find the entire process too difficult to complete.

As a result, I have compiled the most stress-free ways to make imports, and this article will inform and instruct you on how to import a fabric laser cutting machine from China.

Why Choose China as Your Import Source

In the past decade and beyond, China has been the go-to country for many importers of industrial and domestic used equipment in the United States and other countries.

And the signs are positively suggesting that this choice of import origin does not tend to slow down any time soon.

There are many reasons why industries favor made-in-China goods, but the most outstanding is because goods imported from China can be sold anywhere at very reasonable prices.

Also, China has proven to be a great partner, and its export regulations are pretty favorable compared to other countries.

The exporting companies often cover the export taxes, and you only have to worry about the import regulations in your country.

Also, they have a superior delivery speed, and this is because cargos and shipments often do not have to wait for long periods to get licensed.


Step by Step Guide on How to Import a Fabric Laser Cutting Machine from China

After placing an order for a Chinese-made fabric laser cutting machine, the next step has to involve working up how to import your newly acquired equipment.

The process of importing a piece of equipment from China is not quite as stressful as you would typically expect, but it can prove to be very challenging if you do not know how to go about it the right way.

However, you will find it a lot more hassle-free when you get acquainted with the process.

Fortunately, you do not have to wait till after several importation attempts to understand the protocols, as this article provides you with all you need to know.

Here are EIGHT important steps to a successful fabric laser cutting machine importation.

Step 1. Import License Identification

How To Import A Fabric Laser Cutting Machine From China-Import License-KASU Laser

The first step to take before importing any goods is to check if your company can be granted a license to import those particular goods from the country you wish to import from. This process is referred to as import license identification.

✮ What is an import license?

An import license generally refers to a document issued by the government that allows you to trade with other countries over acquiring certain goods and services into the country.

Therefore, any goods being imported into the country must be accompanied by a valid import license to enable customs to clear the goods and release the imports quickly.

The import license also helps the customs officials identify the price range of the goods to classify and calculate the import tariff rightly.

In a nutshell, an import license helps protect from legal misunderstandings and significant losses for businesses that deal with imports and engage in international trades.

✮ How to get an import license?

An import license can be acquired in different ways, depending on the country issuing the license.

But it is often gotten from the country’s customs and border protection agency, and the process to getting one often differs depending on the goods and products you wish to import.

The processes may also be slightly different for individually owned goods and goods registered under a business.

Here is the general process for acquiring an import license.

  • Get a social security number for personal assets or an employer identification number for goods registered under your business.
  • Buy surety bonds to make sure your high-value goods are protected during the import.
  • Check and ensure that the shipping country is on good trading terms with your country of residence.
  • Chose a port entry that is accessible and has favorable tariffs.
  • Apply for your import license from the regulatory body relevant to the type of goods you intend to import.

Step 2. Get an Import Permit

An import permit is often mistaken as an import license because one can be used in place of another in some countries.

However, they are quite different and function separately as individual documents in most advanced countries.

An import permit is a legal document that allows and prohibits certain goods from being imported into the country.

In other words, your goods can not be brought into the country if you have not obtained an import permit.

How To Import A Fabric Laser Cutting Machine From China - Import Permit-KASU Laser

Step 3. Determine the Import Tariff

The next step in importing your fabric laser cutting machine is to determine the import tariff of the laser cutting machine and the tariff classification number, which can differ depending on the country you are importing into.

The import tariff refers to the specific tax value set by the country on the particular product being imported.

These tariffs are used as a source of revenue; therefore, the government or regulatory bodies often place stern rules and are very deliberate about the payment of tariffs.

Tariffs are generally classified into two, according to how their values are generated. They are fixed tariffs and variable tariffs.

For fixed tariff, the price is constant for all goods, and it is often fixed per unit of the goods, or a certain percentage of the price is demanded.

But the tax imposed on goods is often determined according to the price of the goods for variable tariffs.

How To Import A Fabric Laser Cutting Machine From China - Import Duties-KASU Laser

✮ Tariff Classification Number

While setting up goods for import, the goods are often listed hierarchically and then broken down into finer categories.

The tariff classification number refers to the lowest breakdown level in the classification system.  

You can determine the tariff classification number of your fabric laser cutting machine by using the HTSUS format for number classification.

This format can also be used to determine the appropriate custom tariff and any other applicable regulations while importing your equipment.

Here’s what you’ll need to determine:

  • Whether the cutting machine qualifies for any special tariff program that subsidizes or offers free trade pass.
  • Whether there are any additional requirements or forms that apply from the transport department.

Each product is supposed to have a fixed classification number, but if you are having trouble finding the classification number for your cutting machine, you can determine it using each of these methods:

  • Analyze the product with an expert commodity specialist.
  • Search for the HTSUS online.
  • Make an inquiry with the port authority where your product will be entered.
  • Request assistance from the customs and border protection (CBP).

Step 4. Calculate the Total Cost

You need to summarize all the payments you are expected to make and sum them up to give an idea of what you will be looking to let go of in terms of finances.

This step is very critical and should be carried out before the goods set sail to avoid getting stuck or running out of resources just halfway through the importation process.

The calculation of these payments can be divided into three categories which include:

How To Import A Fabric Laser Cutting Machine From China-Make The Machine Payment-KASU Laser

✮ Product price (EXW):

The product price refers to the money you pay to acquire goods or services you intend to import.

In this case, it is the price you agreed to pay for the fabric laser cutting machine, and it is independent of other charges the goods might incur.

✮ Transportation charges:

The transportation fee simply refers to the amount of money required to transfer the imported goods from laser cutting machine manufacturer’s factory to your factory.

Expenses from the manufacturer’s factory to China port can be included in the FOB term.

The international shipping is often handled by private shipping companies, and they are licensed to transport goods and services across different countries.

For your fabric laser cutting machine to be safely delivered to you in your country, you must first be willing to pay a given amount to the shipping company.

Shipping costs often vary from one company to another, but the most important thing is that your goods get to you safely.

However, you can calculate the range of money you’ll need to pay for shipping by considering several factors, including the package size, weight, shipment type, location, etc.

After container arrives at your country, you will also need to take the domestic transportation expense from the port to your factory into consideration.

Domestic Transportation
Container Shipping

✮ Customs clearance and tax charges:

When pre-calculating the cost of importing your cutting machine, you should remember to include the tax for the goods you bought.

Also include the custom clearance fees to avoid getting in trouble with the customs agencies.

After calculating each of these costs, you can get the value of your total cost by summing up the individual costs.

How To Import A Fabric Laser Cutting Machine From China - Import Tax-KASU Laser

Step 5. Confirm Your Order And Make Payment

After you have summed up all the costs and have made sure your income is enough to cover, the next step is to pay for the fabric laser cutting machine.

However, it would be best to confirm your order before making any payments to avoid paying for what you did not order.

And identifying the right machine supplier is the most important step and key of future success.

You can refer to this article 10 Ultimate Guides to Selecting Fabric Laser Cutting Machine Supplier in China in 2021 by Pressing The Below Button.

To confirm your order, you can request a P/I or a proforma invoice. A proforma invoice can be defined as an estimated invoice used to confirm an order or a supply.

It often includes the product name, description, models, pictures, price, and purchase terms. This is a documented show of faith issued to the buyer by the seller to have an idea of what to expect from the goods.  

After the confirmation is complete, you can pay for the product with the most convenient method for you and be acceptable to the seller.

A fabric laser cutting machine is mostly produced per order, so you are only expected to pay a deposit fee.

However, the remaining part of the money can be paid after the manufacture of the machine has been completed.

Step 6. Arrange for Transportation

You have seen the image confirmation of your new fabric laser cutting machine, and you have made the required payments.

The next step now has to involve making arrangements on how to transport your new equipment into the country.

If you have followed the previous steps well, you must have already sorted out the import documents, such as your import permit and license.

Now, you must look for a reliable shipping company and a freight forwarder to oversee the transport of your machine.

A freight forwarder is an individual that acts in your interest to make sure your cargo is safely delivered to you.

You can look at them like agents that work with importers to assist them in the transportation process for a given price. They also act as a middle man between you and the shipping company while representing your interest on that front.

How To Import A Fabric Laser Cutting Machine From China - Container Cargo-KASU Laser

✮ How to find a reliable freight forwarder?

This is always an issue of concern for business owners who intend to ship goods from other countries.

The importance of employing the services of a freight forwarder is never in doubt, but the real worry is often finding the right freight forwarder, especially for first-time importers.

Here are some expert tips on how to find the right freight forwarder for your machine.

  • Check their previous records and make sure they are reputable enough
  • Find a forwarder with several years of experience on the job
  • Ensure that they have good connections
  • Choose a forwarder with a transparent price structure
  • Make sure the forwarder of your choice has your best interest and is capable of giving you and your freight a good service
  • Make sure they are insured and can also offer you cargo

Step 7. Prepare the Necessary Import Documents

If you wonder why you still need further documents after you have acquired the import permit and license mentioned before, these are quite different and have to do with the shipping of your goods. These documents include:

✮ BL (Bill of Lading):

A bill of lading is a formal document in the form of a receipt handed to your freight forwarder by the master of the ship, and it often contains a detailed list of the cargo on the ship.

This bill acts as a form of receipt, a document title for the goods described, and as legal terms of agreement for the transportation of the goods.

✮ CI (Commercial Invoice):

A commercial invoice is a legal document between the buyer and the supplier that enlists the country of origin, the purchase price, and the tariff classification of your fabric laser cutting machine.

The commercial invoice is the primary document used in determining custom duties. Hence, they carry a degree of importance and are, therefore, a necessary document.

✮ PL (Packing List):

The packing list is a document provided by the supplier of the goods that contains all the details of the laser cutting machine to be imported.

It should contain the product name, brand name, dimensions, weight, and every other physical detail of the machine.

A parking list is also important because it helps the buyer know who the machine was shipped by.

It also acts as a backup address to locate the owner of the goods in cases where the container gets damaged.

✮ CO (Certificate of Origin):

A certificate of origin, or a declaration of origin, as it is sometimes referred to, is a document used for international transactions to confirm that a product has met certain requirements that make it classifiable as a product of a specific country.

Since your fabric laser cutting machine is produced in China, it should be accompanied by a Chinese-issued CO.

This document is often prepared and issued by the exporting company and is often required during customs clearance.

✮ Arrival Notice:

An arrival notice is an issuable document that indicates and informs you of the due date of arrival of your cutting machine.

This document is often prepared and issued by the freight forwarder, and it notifies you of when your goods will be available for pickup.

Step 8. Track Your Cargo and Prepare for Arrival

After all, arrangements have been made, and the cargo has left the Chinese port, you can keep track of the cargo and prepare for its arrival using the information provided on the arrival notice form.

Here is a list of certified methods through which you can track your cargo to ensure safe delivery.

✮ Personal monitoring

This is often only carried out for cargos of extreme importance. It involves hitching a ride at sea and follow the cargo ship up close.

✮ GPS asset tracking

This can only be done if you have access to the cargo before leaving the shores. You can attach a GPS device to it and monitor its movement as it sails.

✮ Live satellite imagery

As long as you can identify the ship carrying your machine, you can pay to receive live image feeds from the vessel as it voyages.

Bottom Line

China is among the leading manufacturers of industrial machines, and they have a good record for producing quality, usable machines.

However, many people get concerned when considering the processes involved and the hassles they have to go through to process the import.

But you have seen, in this article, that the process is pretty much straightforward if you go about it the right way, and you can safely import your fabric laser cutting machine by following the steps enumerated above.

How To Import A Fabric Laser Cutting Machine From China-Container-KASU Laser

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